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HR Payroll/Outsourcing Executive
HR Payroll/Outsourcing Executive

JOB PURPOSE : Effectively handle the position by managing the HR operation process included labor contract management, payroll management, SI/HI/UI & PIT  management for N.A.TOPJOBS’ customers


  • Gather all necessary data to benchmark salaries and benefits.
  • Ensure all employees’ compensation and benefit scheme to be applied properly
  • Complete monthly personal income tax declaration and finalization for employees and report to Tax Dept.
  • Make monthly reconciliation report on total compensations to clarify the difference
  • Make the report to Social Insurance every month as per mandatory requirement
  • Make the report to labour every month, quarter as per mandatory requirement
  • Audit, review and propose on improvements of compensation and benefits policies and practices in compliance with the government laws
  • Ensuring that the C&B operations remain compliant with the current labor legislation; collecting legal documents and advising the management on the change of relevant regulations when necessary
  • Calculate monthly salary for employees
  • Print and distribute payslips to employees
  • Prepare for salary bank transfer
  • Apply for issuance PIT code for employees
  • Register dependant for employee
  • PIT declaration and finalization
  • Register social, health and unemployment insurance contribution for new employees
  • Do monthly social insurance reconciliation report
  • Make claims for social insurance benefits for employees (sick leave, maternity leave, etc) and follow up payment for employees
  • Contact social, health offices and labor authorities on providing labor book, social insurance book and health care card for employees as per local law
  • Complete the transferring procedure Social Insurance Book for leaving staffs
  • Make and follow labor contract
  • Preparing periodical labor reports to be sent to Department of Labor, Invalids and Social Affairs;
  • Administering necessary documents for foreign labor such as: work permit, visa, resident card, etc;
  • Work closely with relevant Government Offices such as Tax Agency, Social Insurance Agency, etc
  • Providing HR administrative functions to serve the staff’s requests (e.g. issuing employment certification salary certification, etc.)
  • Executing other ad hoc tasks upon request



  • Maintain and develop client and candidate’s database through cold calls and introduction of company service to potential clients.
  • Knew much more about account management, how to maintain and keep good relationship with clients.
  • Research prospective client details, finding out as much as possible about the company to ensure a professional approach.


  • University Degree/ Colleague Degree, open for any major
  • 2 to 5 years experience in general HR experience, candidate from client or service company’s side is welcome.
  • Effective interpersonal skills (interaction, negotiation, networking and etc.)
  • Excellent communication and organizational skills. The ability and discipline to prioritize and achieve goal is very essential to this role, as it will involve management of multiple projects.
  • Able to negotiate, persuade, work independently or in a group.
  • Intellectually-quick and able to present herself well.